Updates from June 2022 to July 2022
As we continue to learn, Indecab continues to evolve. The new financial year has witnessed the bounce back of the car-rental industry. We have been hard at work evolving and building many new features and functionality.
Let's look at the new updates we have rolled out recently!
1 - Improved pop-up design
We have revised the way pop-up content is displayed to optimize how content is viewed across different devices. The new design will also make it easier to scroll through the content.
2 - Ability to import employees
We have added the ability to import and create multiple employee users in one go by adding the option to import and create employee user accounts using excel sheets.
To import the employee users - Go to masters - Employees - use the gear icon on the top right corner and click on import - you can download and fill out the import format from here - once done click on choose file - select the filled out file and click on import employees to complete the process.
To automatically create the employee user, make sure you type 'Yes' in the create user column of the import format.
3 - Fuel surcharge calculation display
Fuel surcharge calculation information is now visible on completed duty slips and on the invoices. This should help your customers easily understand how fuel surcharge is calculated.
Learn more about how to automatically calculate[ fuel surcharge here](https://help.indecab.com/en/article/how-to-automatically-calculate-fuel-surcharge-on-invoices-1gp8nfk/).
4 - Always print the associate duty slip
While working with associates using the network, it's important to use their duty slips if requested. We've added the ability to print your associated duty slip by default. This is also useful while using supplier accounts.
To set up the default setting go to me - Business Settings - Duties/Bookings - Default options for duty slip printing - Print associate duty slip - save
5 - Custom field functionality upgrades
We have added the ability to edit custom fields while adding a booking even when 'Deny Booked by, Passenger and Additional contact info to be added to Master while adding a booking' is ticked in the customer master
Ability to create Drop down custom fields.
6 - Restrict sending SMS and Email alerts for specific customers
This feature is very useful while receiving bookings from other car-rental companies who would not like you to send communication to their passengers. Use this feature to permanently disable the ability to send communication to them
To set up the option Go to the Customer Master - Click on a customer - Edit and check the boxes visible in the GIF below.
7 - Limit visibility of duty types based on city selection
We understand the need to only see specific duty types in specific cities. So we have added the ability to do just that.
To set up this option go to masters - duty types - select duty type/add duty type - enter the cities you offer this duty type under 'Cities - Limit this duty type to be selected only for these city' - save
By doing this you would now be able to see this duty type in specific cities only.
Example: If you enter Mumbai, Pune under 250km per day Duty type > Create a booking for Mumbai > you would see 250km per day in the Duty Type selection.
8 - Status column update:
We have updated the status displayed in the 'status' column for passenger bookings rejected by approval managers. In the corporate account, the status column will now display these bookings as rejected and not canceled.
9 - Vehicle Group visibility based on the number of passengers
We have updated Vehicle Group visibility while adding a booking based on number of passengers entered for a booking, Example: If a Vehicle Group of Dzire car has capacity of 4 passengers excluding Driver mentioned in Masters > Categories Vehicle Group and the passengers entered while creating a booking exceed 4 passengers the Vehicle Group Dzire would no longer be visible as a selection.
10 - Duties export column update
We have updated the duties export section with the following new export columns:
OTP verified duties
Customer Billing name
11 - Purchase Invoice export column update
We have updated the purchase invoice export section with the following new export columns:
Custom Row Total (Taxable)
Custom Row Total (Non-Taxable)
Create By Employee's Id - This selection would export the Employee Id of employee who created the Purchase invoice
Round Off Amount
Invoice Created By
Supplier Code
Supplier Address
12 - Billing update:
We understand the need to add a marker that states 'Original for recipient', to set this up go to masters - customers - select the customer - edit - select Always show 'Original for recipient' - save.
By doing this you would see the invoice marked as 'Original for recipient' above Invoice number.
Let's look at the new updates we have rolled out recently!
1 - Improved pop-up design
We have revised the way pop-up content is displayed to optimize how content is viewed across different devices. The new design will also make it easier to scroll through the content.
2 - Ability to import employees
We have added the ability to import and create multiple employee users in one go by adding the option to import and create employee user accounts using excel sheets.
To import the employee users - Go to masters - Employees - use the gear icon on the top right corner and click on import - you can download and fill out the import format from here - once done click on choose file - select the filled out file and click on import employees to complete the process.
To automatically create the employee user, make sure you type 'Yes' in the create user column of the import format.
3 - Fuel surcharge calculation display
Fuel surcharge calculation information is now visible on completed duty slips and on the invoices. This should help your customers easily understand how fuel surcharge is calculated.
Learn more about how to automatically calculate[ fuel surcharge here](https://help.indecab.com/en/article/how-to-automatically-calculate-fuel-surcharge-on-invoices-1gp8nfk/).
4 - Always print the associate duty slip
While working with associates using the network, it's important to use their duty slips if requested. We've added the ability to print your associated duty slip by default. This is also useful while using supplier accounts.
To set up the default setting go to me - Business Settings - Duties/Bookings - Default options for duty slip printing - Print associate duty slip - save
5 - Custom field functionality upgrades
We have added the ability to edit custom fields while adding a booking even when 'Deny Booked by, Passenger and Additional contact info to be added to Master while adding a booking' is ticked in the customer master
Ability to create Drop down custom fields.
6 - Restrict sending SMS and Email alerts for specific customers
This feature is very useful while receiving bookings from other car-rental companies who would not like you to send communication to their passengers. Use this feature to permanently disable the ability to send communication to them
To set up the option Go to the Customer Master - Click on a customer - Edit and check the boxes visible in the GIF below.
7 - Limit visibility of duty types based on city selection
We understand the need to only see specific duty types in specific cities. So we have added the ability to do just that.
To set up this option go to masters - duty types - select duty type/add duty type - enter the cities you offer this duty type under 'Cities - Limit this duty type to be selected only for these city' - save
By doing this you would now be able to see this duty type in specific cities only.
Example: If you enter Mumbai, Pune under 250km per day Duty type > Create a booking for Mumbai > you would see 250km per day in the Duty Type selection.
8 - Status column update:
We have updated the status displayed in the 'status' column for passenger bookings rejected by approval managers. In the corporate account, the status column will now display these bookings as rejected and not canceled.
9 - Vehicle Group visibility based on the number of passengers
We have updated Vehicle Group visibility while adding a booking based on number of passengers entered for a booking, Example: If a Vehicle Group of Dzire car has capacity of 4 passengers excluding Driver mentioned in Masters > Categories Vehicle Group and the passengers entered while creating a booking exceed 4 passengers the Vehicle Group Dzire would no longer be visible as a selection.
10 - Duties export column update
We have updated the duties export section with the following new export columns:
OTP verified duties
Customer Billing name
11 - Purchase Invoice export column update
We have updated the purchase invoice export section with the following new export columns:
Custom Row Total (Taxable)
Custom Row Total (Non-Taxable)
Create By Employee's Id - This selection would export the Employee Id of employee who created the Purchase invoice
Round Off Amount
Invoice Created By
Supplier Code
Supplier Address
12 - Billing update:
We understand the need to add a marker that states 'Original for recipient', to set this up go to masters - customers - select the customer - edit - select Always show 'Original for recipient' - save.
By doing this you would see the invoice marked as 'Original for recipient' above Invoice number.
Updated on: 12/09/2024
Thank you!