Understanding allowances charged to customers

Allowances charged to and paid by customers

These can be set in Masters - Customers

Allowances charged to your customers will be based on the individual contract you have with your customer.

Let’s learn how to setup allowances charged to customers:

Go to Masters - Customers - Click on a customer listing - click on Edit and under Driver Allowance settings you will see the following:

1- City Name:

If you have different allowances for each city select a city and enter the amount here or simply select All

2- Early start allowance:

Enter a time before which if a duty is performed, an early start allowance will be charged

3- Night allowance:

Enter a time after which if a duty is performed, a night allowance will be charged

4- Outstation overnight allowance time:

If your contract with this customer allows you to charge an overnight allowance for outstation duty type after a time, enter the time here.

Let’s understand different types of allowances and what they mean:

1- Outstation allowance per day:

Enter the amount to be charged per day for an outstation duty

2- Outstation overnight allowance:

Enter the amount to be charged per night for an outstation duty. If you have set up a time in Driver allowance settings, the time will be visible here and the amount will be charged based on the time.

3- Sunday allowance:

Amount charged for performing a duty on Sunday

4- Early start allowance:

Enter an amount that will be charged if a duty is performed before the time entered. The time will be visible in the column.

5- Night allowance:

Enter an amount that will be charged if a duty is performed after the time entered. The time will be visible in the column.

6- Extra Duty Allowance: If your driver completes more than one duty in a day and is paid an additional amount for it, enter the amount here.

7- Daily Allowance:

If for the first duty of the day an allowance is applied, enter the amount here.

If a particular allowance is not chargeable to your customers, simply go to Me - Business settings - click on Driver Allowance - below each allowance you will see a checkbox for Charged to customer - Untick the checkbox

Once you have set the allowances in the sections mentioned above, you will be able to see them as additions when you close a Duty Slip.

Example:

Allowances charged to Customer on a duty slip