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Before you start using the corporate account, you need to set the account up.
Learn How to set-up your corporate account in this article here.
Once done, follow the steps below to use your corporate account.
Go to app.indecab.com and enter your login details.
As a Super Admin, you will be able to access everything on your corporate account, create employee/passenger logins, enter Masters information, manage bookings and view updates.
How to add a booking?
Learn more about how to add a booking in this article here
1 - Customer
Select the customer for which you are creating the booking. Your primary customer name will be the default customer. In case you have entities, select the corporate entity from the drop-down for which you would like to enter the booking.
2 - Booked By/Passenger Details
Enter the details as required. Booked by can be left blank. Passenger (guest) is the person who will be using the services. You can add additional contacts to the booking as well as additional passengers. The information entered here will be sent to the car-rental company as a part of the booking request.
3 - From and To City
Next, select the From city of the booking. If you are entering a local booking, there is no need to select a To city. However, if you are entering an outstation booking, entering a To city is mandatory. If you cannot find the city in the To list, select Outstation from the To city drop down.
4 - Vehicle Group and Duty Type
Next, select the Vehicle group of the booking and the Duty type.
5- Start and End date:
Enter the booking dates here. If your booking is of a single day, please ensure the start date and the end date of the booking are the same. However, if the booking is for multiple days, you can select the start and end date accordingly.
6-Reporting time and Start from garage in mins:
Enter a time at which the driver has to pick up the passenger and the time in minutes before the pickup time when the driver must depart for the pickup. The garage to garage calculations for this duty will take this time into account.
7 - Reporting and drop address
While entering the reporting address and drop address there are two types of entries available.
8- Short Reporting address:
This will be visible in the duties listing for easy identification of the location
9- Flight/Train Number:
If this is an airport or train station pick up, enter the flight or train details here.
10- Dispatch Center:
Select a branch to either manage the booking or for garage to garage calculations.
11- Bill To:
Select the entity here for billing purposes
12 - Pricing
Clicking on Get price will pull the pricing as per the rates you have entered in the Masters - Customers section.
13 - Remarks
This section can be used to add any remarks you wish to communicate to the car-rental company.
14 - Operator notes
This section can be used to add any additional information that is visible to the internal team only.
15- Booking Attachments:
In case an attachment has to be uploaded with the booking, you can include it here.
16 - Labels
Select any labels you would like to add for this booking. Labels are not sent as part of the booking request and are for internal use only.
Learn more about Labels in this article here.
17 - Mark as unconfirmed
This can be used when any information about booking is unconfirmed. Duties and bookings can be marked as Confirmed as needed.
Once you have entered the booking details, click on Book to add the booking. The booking request will be sent to your supplier directly.
Once your bookings are created, they can be viewed from the Duties section based on the status of the specific duties in the booking.
The status of the duty including vehicle, driver, and duty slip details will be updated in real-time as updated by your car-rental company. Any changes/edits made in the booking will be sent to your car rental company in real time as well.
You can make changes at two levels:
1: Booking Level Changes:
The changes made at the Booking level will impact the entire booking that is created. To make changes at the booking level, go to Operations - Bookings - Click on a booking then click on Edit. You can now make the booking level changes as required.
2: Duty level changes:
The changes made at the duty level will only affect that specific duty and not impact the entire booking. To make duty level changes, select the duty from Duties or Operations - Bookings - Click on the booking that includes the specific duty - In the duty listing, hover your cursor over the small gear icon then click on Edit Duty.
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