How to create a DCO supplier

Go to Masters - Suppliers - click on Add Supplier - Enter the name and under Type, select Driver cum owner(DCO)/Attached

Once you select Driver cum owner (DCO)/ Attached you will see the relevant form to add details

Here you will enter the driver, vehicle and owner details:

1- Avatar: Enter the driver photo here.

2- Vehicle Model: Enter vehicle model here

3- Vehicle Number: Enter the registration number of the vehicle here. This will be visible in allotment details.

4- Fuel Type: Enter the vehicle fuel type here.

5- Vehicle Photo: Upload the vehicle photo. This will be visible in the allotment details.

6- Owner name: If the owner of the vehicle and driver are different, enter the owner’s name here.

7- Owner phone number: Enter the owner’s phone number here.

Enter the following form details as per your contract with the supplier

1- Name:

Enter driver name here. This will be visible in allotment details sent to customers and passengers.

2- Address:

Enter the driver’s address here

3- State:

Select the state your driver belongs to

4- Phone number:

Enter driver phone number here, this will also be used when you want to create a login and make use of Indecab Go Driver for your DCO to perform duty

5- GSTIN Billing Details Name:

If the name to be visible while creating a booking and while generating a purchase invoice differs, you can enter the name for the purchase invoice here

6- Billing Address:

If the address to be visible on the purchase invoice is different, you can enter the same here

7- State:

Select a state if it differs from booking and purchase invoice

8- Use billing name in Tally export:

If the billing name should be used when importing ledger to your Tally, keep this selected

9- Alternate phone number:

If the driver has an alternate phone number, enter the same here

10- Email address:

Enter the DCO’s email address here

11- GSTIN Number:

Enter in case the DCO has an GSTIN number

12- GST Type:

This will be used to mentioned GST type, example RCM

13- Reverse charge applicable:

If the purchase invoice raised should be under RCM mechanism you can select the same here

14- Revenue share percentage %:

Your earning will be based on the revenue share percentage that you enter here.

15- Head Office city:

You can select a city here.

16- Supplier group:

In case if you have setup a supplier group, you can assign the same here.

17- Alternate Email Address:

If the supplier has an alternate email address you will enter the same here.

18- PAN Number:

Enter the supplier PAN number here.

19- Service Tax Number:

You will enter your supplier Tax number or in case of MSME enter the same here.

20- TDS %:

TDS to be deducted when generating an invoice should be mentioned here.

21- Pincode:

Enter the supplier Pincode here.

22: Default Tax Classification- (Used in Purchase Invoice for Tally):

Select the default tax classification to be visible when importing purchase to Tally

23- TDS Ledger Type:

Select the TDS ledger type to be visible on purchase invoice

24: Applicable Taxes:

Select default taxes that should be visible in purchase invoice

25: Working Hours:

Enter a start and end time after which overtime per hour should be paid to supplier

26: Applicable Interstate Taxes:

In case if you have multiple entities to create purchase invoice under and the tax should change as per the entity selected, enter the interstate taxes here example IGST

27- Driver Allowance Settings:

If you have a contract with the DCO/Company and they charge you an early start and night allowance, select a specific city or choose ALL for PAN India, enter a time in early start before which early start allowance will be paid and enter a late time after which night allowance will be paid to the supplier. In outstation overnight allowance time, if it is an outstation duty (Day-KM) and allowance is to be paid to the supplier, enter it here.

28- Cities - Limit ability to add bookings to these cities:

If any cities are entered here, the supplier will be visible while adding a booking only in those cities. To enable duties to be added in all cities, leave this blank.

29- Duty Types - Limit ability to add bookings to these Duty Types:

If any duty types are entered here, you can only allot those duty types to the supplier. Leave blank to enable selection of all your duty types.

30- Vehicle Group - Limit ability to add bookings to these Vehicle Groups:

If any vehicle groups are entered, the supplier will be visible while allotting a duty to only those vehicle groups. Leave blank to enable selection of all vehicle groups.

31- Branches:

If the supplier should be visible during allotment for a booking created under a specific branch select this

32- Cities to only consider extras that have total cost on invoice:

Select a city for which if the duty is HR-KM Local basis and in case of extras if the duty exceeds HR or KM the highest extra total should only be considered on the purchase invoice

33- Bank Accounts:

Enter bank account details for your purchase payment entries here

34- Files:

Enter any backup files here

35- Supplier Code:

Enter a unique 2 letter code for the supplier this is useful for exports and search

36- Enable app logout button:

If the DCO is going to use Indecab Go Driver App, you can select this option to allow him to logout of the app

37- Active:

If this column is unticked the supplier will not be visible in allotment