How to 'Add Advance' to an invoice
In this article, you will learn how to record and add advances to an invoice.
There are two ways to add an advance to an invoice,
At the booking level
At the invoice level
Once you have created a booking you can record an advance payment received against that booking in two easy steps.
To open the booking go to Operations - Booking - Select the booking.
Once you are at the booking, use the large gear icon and click on ‘Add Advance Payment’.
You will see a popup with the following details:
Amount: Add the advance payment total here.
Payment Mode: Select how the advance payment was made by the customer.
Received in Bank: Select the bank account in which the advance payment was received.
Bank Credit Date: Enter in the date the advance payment was credited into the above-selected bank account.
After filling in the details click save. You will see that the advance is added to the booking.
Once the duty is completed you can create the invoice by using the large gear icon and clicking on generating an invoice. When the invoice opens, you will see that the advance payment has been automatically added to the Invoice.
To add advance to an invoice you need to follow the following two easy steps:
Before we can add the advance to an invoice, we need to create a receipt for the advance payment made by the customer.
To create an advance receipt go to Operations - Receipts - Add New Receipt - Select the customer from the drop-down - check the box marked ‘Is Advance’ - Enter the amount received, TDS if deducted - select the mode of payment and the bank account it was made into and the bank credit date. Once you have filled in all the above details click save.
Once you have created the advance payment receipt, you can create an invoice with the advance payment for your customer.
Once you have added the customer's details and bookings to the invoice click the ‘Add Advance’ button - select the advance payment receipt from the pop-up and click on add advance. You will see that there is a new row that is added to the invoice with the advance payment.
You can enter any other details that may be needed for the invoice and then click ‘Save Invoice’.
There are two ways to add an advance to an invoice,
At the booking level
At the invoice level
1 - At the booking level
Once you have created a booking you can record an advance payment received against that booking in two easy steps.
Step 1: Open the booking.
To open the booking go to Operations - Booking - Select the booking.
Step 2: Add advance payment to the booking.
Once you are at the booking, use the large gear icon and click on ‘Add Advance Payment’.
You will see a popup with the following details:
Amount: Add the advance payment total here.
Payment Mode: Select how the advance payment was made by the customer.
Received in Bank: Select the bank account in which the advance payment was received.
Bank Credit Date: Enter in the date the advance payment was credited into the above-selected bank account.
After filling in the details click save. You will see that the advance is added to the booking.
Once the duty is completed you can create the invoice by using the large gear icon and clicking on generating an invoice. When the invoice opens, you will see that the advance payment has been automatically added to the Invoice.
2 - At the invoice level
To add advance to an invoice you need to follow the following two easy steps:
Step 1: Create a receipt for the advance payment.
Before we can add the advance to an invoice, we need to create a receipt for the advance payment made by the customer.
To create an advance receipt go to Operations - Receipts - Add New Receipt - Select the customer from the drop-down - check the box marked ‘Is Advance’ - Enter the amount received, TDS if deducted - select the mode of payment and the bank account it was made into and the bank credit date. Once you have filled in all the above details click save.
Step 2: Adding Advance to the Invoice.
Once you have created the advance payment receipt, you can create an invoice with the advance payment for your customer.
Once you have added the customer's details and bookings to the invoice click the ‘Add Advance’ button - select the advance payment receipt from the pop-up and click on add advance. You will see that there is a new row that is added to the invoice with the advance payment.
You can enter any other details that may be needed for the invoice and then click ‘Save Invoice’.
Updated on: 15/09/2020
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