How to find and apply receipts

A receipt is created to record a payment received from customers. You can record a payment received against the following:

- An invoice

- An advance payment

- If an On Account payment is received

1- How to create an On Account Receipt:

Go to Operations - Receipts - Click on Add New Receipt - select customer - tick the checkbox for On Account - Enter amount in Payment Received - select Payment mode - Enter Bank Credit Date- Save

2- How to create a receipt for an Advance Payment:

Go to Operations - Receipts - Click on Add New Receipt - select customer - tick the checkbox for Is Advance - Enter amount in Payment Received - select Payment mode - Enter Bank Credit Date- Save

Both can be applied against an invoice for a customer

Go to Operations - Billing - click on an invoice - click on Apply Receipts - a pop up will open which will display your On Account and Advance entries - enter the amount you wish to apply under Amount - click on Apply

For a specific invoice or for multiple invoices:

Click on Add New Receipts - select customer - click on a single or multiple invoices to select them - click on Add Amount

In the Invoices section you will see all the selected invoices - under Amount you can make any changes if needed - select payment mode - select Bank credit date - click on Save

The amount will be applied against the invoice.

How to find receipts:

1- Filter:

You can narrow down your search by customer, receipt number

2- Date range:

Select the date range

3- View Totals:

Based on the filter and date range applied you can see the Total Amount, TDS Deducted and Adjustment total

4- Receipt Number:

Receipt entry number

5- Entry Date:

Date when the receipt was created

6- Customer:

Customer name

7- Mode:

The payment mode for the receipt will be displayed here

8- Status:

Status of payment

9- Bank Credit Date:

Date on which the amount was credited in your account

10- Amount:

Total amount of the receipt

11- Unsettled Amount:

Any amount pending to apply to an invoice will be visible here