Understanding the Vehicle Expenses section

In the Operations - Vehicle Expenses section, you can create and keep records of any expenses that have been incurred towards the vehicles in your fleet. These expenses can range from small costs like a PUC check to larger costs like vehicle servicing. Once entered, the vehicle expenses section will give you a list of all expenses incurred so far. You can easily filter through your list of vehicles to check the expenses incurred for any of your vehicles.

Go to Operations - Vehicle Expenses - click on New Vehicle Expense

In the New Vehicle Expense form you will see the following options:

1- Vehicle:

Select the vehicle for which the expense is being recorded from the drop down menu.

2- Supplier Garage:

Here you will see a list of your supplier names, in case you are creating an expense entry for a car supplier.

3- Expense type:

Select the expense type from this drop down menu. Vehicle expenses can range from a PUC renewal to a full car service.

4- Vehicle speedo KM:

You can keep track of exactly when the vehicle encountered the specific maintenance problem.

5- Amount:

Use the amount to keep track of the payments you have made towards the vehicle expense

6- Payment Mode:

Select the mode of payment used to pay for the vehicle expense.

7- Bank Account:

Bank account through which payment was completed

8- Vehicle Expense Number:

This is the entry number that you can use for your recordkeeping purposes

9- Date:

You can enter the date of the expense here

10- Receipts:

If there is a physical receipt for the expense you can scan and upload it here for your records

11- Notes:

Any internal notes can be mentioned here

1 - Filters

You can filter your search by vehicle name or number. You can also filter your search with a custom date range.

2 - New vehicle expense

You can add any expenses that you might have incurred towards a vehicle by clicking on New Vehicle Expense and filling out the details.

3 - Total

By clicking on view, you can see the total number of expense receipts you have added.