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What is a fuel surcharge?
A fuel surcharge is an amount added to an invoice due to the increase in the cost of fuel. It is automatically calculated and displayed on the invoice when the cost of fuel entered in the Customer Master data is lower than the current cost of fuel entered in the Vehicle Fuel section.
How is fuel surcharge calculated?
Fuel surcharge amount = (Total KM of Duty/Average of vehicle group entered in the Customer Master) x (Cost of fuel on the date of the Duty - Cost of fuel entered in the customer master)
How to set up the fuel surcharge?
Go to Masters - Customers - Click on a customer name - In custom pricing box - Select the Vehicle Group - Scroll down and enter:
Fuel rate: Cost of fuel agreed with your customer or cost of fuel at the time of signing the contract.
Vehicle average: Mileage per litre of the vehicle group.
Next, go to Operations - Vehicle fuel - click on top right gear icon - click on Cost of fuel - Add dates - Enter current fuel pricing
Once you complete a duty you will be able to see the Fuel Surcharge amount along with the calculation on the completed duty slip.
When you generate an invoice, you will automatically find a new row added in the invoice automatically called Fuel surcharge.
While entering information in the Customer Master, make sure you select the right date range and vehicle group for which you would like to calculate fuel surcharge.
To calculate fuel surcharge for a duty performed by your supplier for a specific customer, please follow these steps:
Go to Masters - Customers - Edit customer - Under Forced fuel type - select fuel type and save.
If the duty is in completed status, edit the duty slip and update.
If the duty is in billed state, remove the booking from the invoice - Edit duty slip - Update duty slip information - Add the booking again to invoice.
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