September 2018

Real-time location tracking is here!

Discover a new way to track your drivers & attached vehicles.

No GPS fitted in vehicles
No upfront cost of devices
View available & on-duty drivers
Track driver location in real-time

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Getting started with Location Tracking

August 2018

Here is a quick round up of a few important features we've built this month and how you can make use of them!

1 - Date selector updates

- We have updated the date range selector in the Duties and Billing section and made it more user-
friendly. Take a look and let us know what you think!
- Made it easier to select date while entering a booking for a single day. When the start date is selected,
the end date is also automatically selected for that day.

2 - Information display updates

- Easily identify digital duty slip from manual ones. Digital duty slips have a phone icon next to them.
- Labels and custom fields are now visible in the duty details pop-up
- Vehicle group is visible while viewing a completed duty slip
- Flight/Train details have been added to Booking confirmation email and SMS by default

3 - Workflow update

We've made it easier to 'Send info' after allotment, as well as 'Close duty' after a vehicle is dispatched by adding directly clickable buttons in the duties section.

4 - New export options

We've added three new column option in the duties export.

- Car Hire Charges (incl. allowances
- Supplier Car Hire Charges (incl. allowances
- Customer group

5 - Ability to select sister company while entering purchases

If you would like to consider a purchase under a sister company and not in the main company you can
now do so by selecting the sister company while creating a Purchase - Invoice and a Purchase - Payment.

6 - Supplier & Vehicle groups functionality upgrade

We have made the supplier & vehicle groups functionality more versatile and usable by adding four new
features:

- Added the ability to filter by supplier group while allotting
- In the allotment box added the ability view the supplier group in the allotment list directly
- While adding a booking to an invoice the vehicle group name is now visible in the list
- Ability to add a purchase payment to a supplier group

7 - Option to remove cancellation from invoices

Until now invoice cancellation has been an irreversible process. Now you can reuse canceled invoices by clicking on 'Remove cancellation'.

8 - Ability to update allotment

Updating supplier allotment details just got a whole lot easier. Use the new 'Update supplier details'
option to quickly change any vehicle and driver details that are changed by your supplier after allotment.

9 - Driver Payroll

You can find the new 'Driver Payroll' module in the Operations menu. Take a look at the video below to
learn how it works and how you can make use of it.

10 - New features in the Receipts section

There are three big changes to the receipts section:

- First, we have changed the way receipts are listed. Receipts are now sorted based on the 'Bank credit
date' and not on the 'Receipt entry date'. This would give you a more realistic view of when
payments have actually been received.

- Next, the ability to enter 'On account receipts'. For those that are new to this concept, they are
payments received from your customers without the detail of which invoices have been cleared. Once
invoice details have been received you can edit the on account receipts and add the detail.

- Ability to export receipts with the option to filter by all, invoice payments, advance payments or on
account payments.

11 - More automation with SMS & Email

There are two main upgrades we have added to sending SMS and Email:

- Added the ability to send cancellation SMS & Email to Suppliers and drivers while canceling a duty.
When you click on 'Cancel duty', make sure to check the boxes as needed.

- When a booking is edited the SMS & Email confirmation box automatically open carrying the 'Details
updated' message.

12 - Advanced segregation options for Sister companies

We've added the ability to assign employees to sister companies. This is especially useful when you have multiple branches with different GST numbers and invoicing sequences. Once you've assigned an
employee to a sister company the following would happen automatically:

- Any booking created by that employee would be created under the assigned sister company.

- The SMSes, Emails and Duty slips of the booking created would carry the sister company name,
address, phone number and email ID.

- The invoice generated from the booking would be created under the sister company name.

- The same would be available for Purchase Invoices soon as well.

13 - Exports get power - up!

- Based on popular request we have added totals at the bottom for exports & statements in both the
Duties and the Invoices sections.

- PAN number added as a column option in the purchase invoices export.

- A new column called 'Invoice date (GST format' added to Invoices export.)

14 - Add Vehicle fuel & advances to purchase invocies easily

We have connected the Vehicle fuel section and the Purchase Payments section to the Purchase Invoices section.

- This means that whenever you give a supplier an advance make sure you check on the 'Is advance'
option. When you do this, while creating a Purchase Invoice, Indecab will alert you that there are
advance payments made to this supplier and you can easily add the advance to the Purchase Invoice.

- If you provide fuel to your supplier then while entering fuel select 'Paid by' company. When you do
this, Indecab will let you know that there are fuel deductions to be made while creating the Purchase
Invoice.

15- More customization options for invoices

- Added an option to remove round off on invoices. Invoices for which round off is removed would have
decimal points up to two places

- Ability to hide the booking date range from invoices. After an invoice is generated, click on 'Customize
invoice' to use this.

- We've added a new type of discount capability on invoices called 'by % on car hire charges'. Use this to add a percentage discount that would be calculated only on the car hire charges. (Base pricing + extra
KM and HR

16 - Added vehicle paperwork details to the Supplier Master

The supplier master now carries the ability to enter vehicle paperwork details for driver-cum-owners
DCO. When the supplier type is DCO you will automatically find the sections for driver paperwork below.

17 - Customer and Supplier master activity logs

We have added the ability to view activity logs of masters created and updated. Visible at the bottom left
when you click on any specific customer or supplier.

18 - GST number added to Tally ledger export

Ledger exports to Tally will automatically carry the GSTIN number entered in the master. For this to
happen please make sure that the Customer master has 'State' entered correctly.

What else?

You can either go back to current updates or you can also checkout our:

Updates from March 2020 to October 2019

Updates from September 2019 to April 2019

Updates from March 2019 to October 2018

Updated on: 12/09/2024