March 2019

Here is a quick list of all that's new in March.

1: My Drivers - Ability to deactivate a user

You can now deactivate and reactivate a driver's user id. Go to Masters - My Drivers and deactivate/reactivate a drivers user id from the small gear icon. This feature is helpful in cases where your driver has left your service and the same contact number is given to a new driver. Also, this functionality is when you need to change a driver from the 'My Drivers' section to 'Suppliers'.

2: Ability to select a bank account while entering purchase payments.

While adding a Purchase - payment, you can now select the bank account from which the payment has been made. This will help you maintain your records better.

3: Set a default discount percentage on invoices for specific customers

Do you need to give some customers a discount on all their invoices? You can now set a default discount percentage in the customer masters directly. Just go to Masters - Customers, click on the customer - click on ‘Edit’ and enter the discount percentage.

There are two options to add the default discount percentage:

Default Discount: This option lets you give a discount on the total amount excluding taxes
Default Discount on Car hire charges: This option lets you give a discount on the car hire charges
base rate + extras.

4: Cancellation emails - Ability to send a single email to all email IDs

Plans may change and bookings get canceled. However, you can now notify all the people involved in a booking with a single email with every one marked in CC. While canceling a duty or deleting a booking, click on the check the box named ‘Send a single email to selected email IDs’.

5: Add Supplier code in Masters

You can now set a unique free text code for your Suppliers, values entered here would be available in Duties exports and as a unique identifier. This is useful when integrating Indecab with another system especially if you have multiple suppliers with the same name. You can use this code to identify and
differentiate between each supplier. To set the supplier code go to Masters - Supplier - Select supplier - Edit - Scroll to the bottom - Supplier code.

6: Other updates

We have made a few smaller updates in different places, here is a list of what has changed or been
added:

The mode of payment selected while adding the booking is now visible while closing a duty slip. Reporting and drop addresses are visible when you click on 'View duty slip' and also available when you print closed duty slips. Remarks added while closing a duty slip are available as a column option while exporting duty slips. Look
for a checkbox named 'Duty slip closing remarks'. Added the option to hide remarks while printing a duty slip. Custom field information that is displayed on invoices would be visible in booking confirmation emails as well.

One of the things we like to do the most is taking feedback and build functionality as we go about perfecting Indecab. This update has a lot of customisation options when it comes to visibility of information.

February 2019

Updates of 2019 so far are listed below

1: Attaching duty slips to Supplier emails

You requested it, we’ve added it. Now when you use 'Send details to Supplier', you can attach a duty slip as well. Simply check the box marked send duty slip and it will be sent to the supplier to use for the duty.

2: Hide letterhead while printing duty slips

While printing a duty slip click on the check the box named ‘Hide letterhead’ and your letterhead will be hidden.

3: Option to hide Total KM & Total Time columns from the Purchase Invoice Duty Summary

To hide the total KM & Total Time in the duty summary go to Business settings - Billing - Uncheck the boxes for ‘Show Total KM' and ‘Show Total Hours'.

4: Total Time & Total KM of all duties added to Duty Summary

5: Duties Export - New Column added ‘Invoice Payment Status’

6: Ability to set a code for each Customer in the Masters

You can now set a unique free text code for your customers, values entered here would be available in Duties & Invoice exports and as a unique identifier. This is useful when integrating Indecab with another system. To set the customer code go to Masters - Customers - Select customer - Edit - Scroll to the bottom - Customer code.

7: Remove round off from purchase invoices.

We know that not every business rounds off their totals and hence you now have the option to remove
the round off from purchase invoices. Simply click on the small grey ‘x’ on the left of the invoice to
remove the round off from the total.

8: Add customer name when you send details to the supplier.

If you would like to share your customer name details with your supplier click on the ‘add customer name to supplier email’ while sending details to suppliers.

9: Option to hide customer name from duties sent to the mobile app

You can now opt to hide a customer's name from drivers/suppliers using the mobile app. To hide the details go to business settings - scroll to the bottom and check the box ‘Hide customer name for driver/supplier in mobile app’ and hit save changes.

December 2018

We have added greater customisation capabilities this month. Here is a round-up on what

we've released in November and December.

1: Send driver/supplier location

Location Tracking users can now share the real-time location of their drivers with Bookers, Additional
Contacts and Passengers via SMS and email directly from the Duties section.
Just right-click on any duty and click on 'Send driver/supplier location'.

2: Custom email templates

You can now add a personal touch to any email sent using Indecab!
By customizing the header and footer of the email sent with images and custom text.
Go to the Business settings and click on 'Email templates' to start designing your own emails

3: Send driver & vehicle photos in allotment emails

There is a new option in the 'My Drivers' and 'My Vehicles' Master, called 'Avatar'. Use this to add images of drivers and vehicles into the Masters.
Images added here would be automatically visible to allotment emails sent.

4: Allotment will remain when booking information is changed

This has been one of the most requested features we've received and one of the most
significant
updates we have made to the creating and editing booking process.
From now on allotment made to any duties would remain even when the city, vehicle
group, duty type or date is changed.

5 - View availability functionality upgrade

We have moved the 'Availability' feature into the 'Operations' menu and given it a
complete makeover! Now you can view availability based on
Drivers
Vehicles
Vehicle Group
Suppliers / Driver cum owners
Simply type what you would like to find in the filter and get a calendar view of duties
allotted.)


Tip: Type 'All' to select All drivers, All vehicles or All suppliers.

6 - Add files to the customer master

Our aim is to build Indecab into a single ecosystem to manage all your car-rental operations.
This feature is a step in that direction. Just like you can add files to drivers and vehicles you can now add and permanently store files to the
Customer master as well. Use this to store any customer related information you might need to access from time to
time.

7 - Add remarks while cancelling an invoice.

When invoices get cancelled there is always a reason. As a business owner, it's important you know and can keep track of those reasons.
Now when cancelling an invoice you can add remarks that would be visible on the invoice after it is cancelled. This is also available as a column option in the Vehicle fuel export.

8 - View KM difference in vehicle fuel

We've added a new column and export option in the Vehicle fuel section called
'Difference KM'.
This will show you the difference in KM travelled between the last two fuel entries.

9 - Invoice customizations

We've added the ability to remove the 'Tax invoice' text visible at the top of invoices.
After an invoice is saved click on 'Customise invoice' and then click on 'Hide Tax Invoice'.

10 - Navigation, customisation & information visibility updates

* Cancel duty' slip is now called 'Clear duty slip' and has been moved into the right- click menu.
There is a new column of vehicle number visible while allotting to suppliers.
Both the 'Receipts and 'Purchase - Payments' section get an additional mode of
payment option to select while adding entries called 'Other'.
The default text 'Please refer duty slip for details' has been removed from invoices.
To add this text at the bottom of invoices add the line in the Terms & Conditions option
in the company profiles in the My Companies section.

11 - Introducing the 'Right-click'

We've created a quick way to open the menus in the Duties and Billing sections.
Just "right-click" on any duty or invoice to open the menu.
To remove selection click on "Esc"

12 - Keyboard movements

- Use the "down arrow" key to highlight and scroll through duties or invoices
- Once a duty or invoice is highlighted use "right arrow" to open the menu and "left
arrow" to close the menu
- Use "enter" to open the booking of a duty or an invoice
- Use "Esc" to remove selection
- Use " / " to open the search box and "Esc" to move out of search box.

13 - Page scroll

Use "Alt + down arrow" and "Alt + up arrow" keys to scroll through pages of duties.

14 - Keyboard shortcuts

There is an updated new list of keyboard shortcuts available to navigate Indecab faster.
Use "Shift + ?" to open the shortcuts menu.

15 - Primary navigation

As you already might have noticed, we've added a menu when you mouseover the "Duties" section to quickly add a new booking as well as access a specific section. Use this to reduce your load time.

October 2018

We hope you've tried out the new Location Tracking feature! If you haven't, click here to find out how to use it. In the meantime, here is a round up of a few quick updates we have released recently!

1 - Sister companies are now 'My companies'

We've moved things around a bit, keeping all core functionality the same.

Sister companies have been renamed to 'My companies'
Company profile has been renamed to 'Your account'
The 'Edit company profile' section has been moved to 'My companies' and called 'Primary company'
There is a new section in 'My companies' called 'Manage company profiles'

Understanding company profiles:

Company profiles are to be used if you would like to change the 'Bank account details' &/or
the 'Terms & conditions' on your invoices.
While creating an invoice you can select which company profile you would like to use.
You can assign a company profile to a specific company, so while creating invoices the profile is auto
selected)

2 - Ability to mark a duty as 'Unconfirmed'

You can now mark an individual duty as 'unconfirmed'. From the gear icon menu click on 'Unconfirm
duty'. Use this in the scenario where a customer confirms and later un-confirms a duty.

3 - Multiple numbers for a single person while adding a booking

While adding a booking using a comma to add multiple phone numbers for a single person.

4 - Incorrect dispatch center selection warning

Mistakes happen and wrong dispatch centers get selected. Wrong dispatch center selection can impact automatic garage-to-garage calculations when using the driver app.

Now, while adding a booking if you select a dispatch center which is different from the 'From' city of the booking, Indecab will ask you if you did that on purpose or was it a mistake. This would help reduce wrong dispatch center selection.

5 - More column options

We've added in many new column options!

Duties export:

- Customer GSTIN
- Booking created at date
- Allotment date
- Dispatched date
- Duty slip entered date
- Customer invoice name
- Supplier chargeable allowance
- Supplier invoice number)

Billing export:

- Number of duties

Purchase Duty Summary:

- Customer duty subtotal
- Customer duty subtotal incl. allowance
- Car Hire Charges
- Car Hire Charges incl. Allowances

6 - Purchase Invoices - Add TDS after the invoice is saved

We've added the ability to add TDS even after a Purchase - Invoice has been saved. To add TDS simply edit the invoice and click on 'Add TDS'. If a TDS rate is entered in the masters, it would automatically get calculated.

7 - Add additional text info on invoices

Every booking added to an invoice can now carry remarks or any additional information you would like to mention on the invoice. Click on 'Add additional info' from the gear icon menu in your invoice description to use it.

8 - Search by 'Supplier invoice number' in 'Purchase - Invoices'

Enter your Supplier's invoice number in the filter to quickly find a Purchase - Invoice.

9 - Mark vehicles as 'Unavailable for duty'

When you mark a vehicle as 'Unavailable for duty', the vehicle would not show in the allotment section. However, the expiry alerts would still show. When you mark a vehicle as 'In-active' the alerts would no longer show.

10 - 'My Drivers' gets a police verification section

A new section to better keep track of driver information. Make sure your driver's police verification information is up-to-date. Go to Masters - My Drivers - click on a driver and click on edit to find the police verification section.

11 - Driver En Route!

If you are using location tracking, use the new 'En route' feature to share driver location info with passengers before pick up!

How it works:

When the driver is on the way to the reporting address, he can now tap on the new 'En route' button in the Driver app to send his location info to the passenger.

Learn more about mobile app location tracking!

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Getting started with Location Tracking

What else?

You can either go back to current updates or you can also checkout our:

Updates from March 2020 to October 2019

Updates from September 2019 to April 2019

Updates from September 2018 to April 2018

Updated on: 12/09/2024