Fuel surcharge can be automatically calculated on invoices using Indecab. This article will take you
through what you need to do to set it up and start using it!

What is fuel surcharge?

A 'fuel surcharge' is an amount added to an invoice due to the increase in the cost of fuel. It is
automatically calculated and displayed on the invoice when the cost of fuel entered in the 'Customer
master' is lower than the current cost of fuel entered in the 'Vehicle Fuel' section.

How is fuel surcharge calculated?

Fuel surcharge amount = (Total KM of Duty/Average of vehicle group entered in the Customer Master) x (Cost of fuel on the date of the Duty - Cost of fuel entered in the customer master)

How to set up fuel surcharge?

Go to Masters - Customers - Click on a customer name - In the pricing entry box - Select the Vehicle
Group - Scroll down and enter,

Fuel rate: Cost of fuel agreed with your customer or cost of fuel at the time of signing the contract
Vehicle average: Average of the vehicle group





Next, go to Operations - Vehicle fuel - Cost of fuel - Add dates - Enter current fuel pricing








When you generate an invoice, you will automatically find a new row added automatically called 'Fuel surcharge'.



Remember: While entering information in the Customer master, make sure you select the right date range and vehicle group for which you would like to calculate fuel surcharge.

To calculate fuel surcharge if duty is performed by your supplier for a specific customer, please follow these steps:

Go to Masters - Customer - Edit customer - Under ‘Forced fuel type’ - select fuel type and save.



Note: If the duty is on completed status - edit the duty slip and update
If the duty is billed- removing booking from invoice - edit duty slip - update - add booking back to invoice.

Updated on: 12/04/2023